Templates · Invoices
Invoices generated, not edited.
On every booking. Free standalone too.
Two ways BookNox handles invoices. (1) Every booking auto-generates the deposit invoice at signing and the balance invoice at payment time — both pull line items, totals, due dates, and payment methods from the proposal the client signed. (2) A free standalone invoice generator at /tools/invoice-generator ships a real downloadable PDF with no signup, no email, no watermark — for one-off invoices outside the BookNox booking flow.
In-booking invoices (auto-generated)
Pulled from the proposal, sent at the right moment.
When a client signs a BookNox proposal, the invoice section is already inside the same tokenized document — it renders into the PDF that gets stored in Vercel Blob, and gets emailed to both parties. When the balance comes due, the balance invoice generates from the same quote snapshot, with the deposit already credited.
- Deposit invoice on signing — generated as part of the signed PDF; line items pulled from the quote snapshot; deposit amount, due date, and Stripe payment URL embedded
- Balance invoice on schedule — sent via Resend on the configured cadence (7 days before service for standard contracts, milestone schedule for wedding planners)
- PDF embedded in the email — client doesn’t have to log in to download an invoice; attachment + Stripe payment link in the body
- Tamper-evident SHA-256 hash — same immutable-storage guarantee as the contract PDF; the invoice can be verified against the saved hash in audit
- Vendor-side dashboard ledger — vendor sees status of every invoice (sent / viewed / paid / overdue) at
/dashboard/proposals - Per-currency rendering — matches the proposal’s currency setting (default USD; multi- currency configurable)
Free standalone tool
/tools/invoice-generator — no signup, no gate.
For one-off invoices outside the BookNox booking flow, the standalone generator ships a real PDF download in 30 seconds. Fill in business + client + line items, click download. Generated entirely server-side via PDFKit standalone; no data retention, no email capture, no watermark on the document itself.
- Business info (name, address, email). Renders into the invoice header
- Invoice number, date, due date. Auto- populated defaults; editable
- Bill-to section. Client name + address + email
- Line items (add/remove rows). Description + qty + unit price; auto-computed amount per line
- Tax rate (any %). No jurisdiction assumption — you set the rate, the generator does the math
- Notes + payment instructions. Free-form; tell the client where to pay (“Stripe at booknox.com/pay/abc”, “mail check to…”, “Venmo @business”)
- Letter-size PDF, 64pt margins, Helvetica. Looks fine on white paper or as an email attachment
What invoices are NOT in BookNox
No recurring-billing for the vendor’s own subscription.
BookNox handles invoices for the vendor’s client-facing bookings. The vendor’s own subscription to BookNox ($29/month) is billed by Lemon Squeezy as merchant of record (see /terms §4). Recurring-billing for the vendor’s own client subscriptions (e.g., monthly retainer for a VA or coaching package) is out of scope for the launch product — BookNox is built around single-event and milestone-payment models, not recurring vendor → client billing.
Stop typing invoices by hand.
BookNox auto-generates the invoice as part of every booking flow — quote, contract, deposit, balance, all in one tokenized link.