Set your pricing

Your prices live in Settings, in a pricing catalog for each industry you serve. The catalog powers the instant quote on your booking page and the numbers on every proposal, so a client who picks options sees your real total straight away.

Catalog contents

A catalog has four parts, and the form in Settings walks through them in order:

• Packages: 1 to 10 of them. Each has a name, a short description clients see, a base price, and an hourly rate added on top (set the rate to 0 for a flat price package).
• Add ons: up to 20 optional extras, each with a flat price.
• Travel: the miles included free and a per mile rate beyond them, for trades that travel to the client.
• Deposit and cancellation: the deposit percentage (5% to 50%) and the cancellation window in days, plus any terms specific to your trade.

How is a quote calculated?

A quote adds four things: the package base price, the hourly rate times the hours the client picks, every add on selected, and the travel charge. Travel is billed for the miles beyond your free radius, at your per mile rate, counted for the trip there and back. The deposit is your deposit percentage of that total, rounded to the nearest dollar.

Here is a worked example using BookNox's sample photographer numbers. A Wedding package with a $1,400 base and a $325 hourly rate, booked for 6 hours, comes to $3,350. Adding a $400 second shooter brings it to $3,750. The event is 50 miles away, your free radius is 30 miles, and your rate is $1.75 a mile, so travel is 20 miles times $1.75 times 2, or $70. The total is $3,820, and a 30% deposit is $1,146, leaving a $2,674 balance.

What the client sees in the quote

The quote on your booking page lists each line, so clients can see where the total comes from: the package base, a coverage line for the hours when the package has an hourly rate, each add on by name, and a travel line. Inside your free radius the travel line reads Included; beyond it, the line shows the total miles and how many are beyond the free radius. The deposit to reserve and the balance due before the date sit under the total.

Travel by trade

Travel starts switched on in the template for trades that go to the client: photography, videography, weddings, DJs, florists, officiants, caterers, doulas, and hair and makeup. Venues, life coaches, virtual assistants, tutors, and web designers start with travel off. A switch in each catalog turns travel charges on or off, and Settings shows the IRS standard mileage rate beside the per mile field as a cost reference. The Travel pricing article covers how the booking page measures the drive.

Sources, read October 22, 2026: IRS: standard mileage rates; IRS: the midyear 2026 business mileage rate.

Selling in more than one industry

Each industry you serve gets its own catalog with its own packages, deposit, and terms, and your booking page offers every industry you have a catalog for. A photographer who also films can keep a photography catalog and a videography catalog side by side, and a client picks the service first, then sees that catalog's packages.

Can I start from BookNox defaults?

Yes. The Start from BookNox defaults button fills a catalog with BookNox's illustrative numbers for your trade: sample packages and add ons, 30 free miles and $1.75 a mile for trades that travel, a 30% deposit (50% for web design and for hair and makeup), and a 30 day cancellation window.

Some trades also get starting terms, such as a $150 hourly overtime rate for DJs, a $1,000 damage deposit for venues, two script revision rounds for officiants, and a headcount lock 7 days before the event for caterers. Treat the defaults as a sample to edit, not as market prices, and change every number to your own before you publish.

Fixed deposits

Two industries use a fixed payment model whatever the catalog says. Weddings collect four equal milestones, and the first 25% is the deposit. Web design collects a 50% first milestone. Every other industry uses the deposit percentage you set, and hair and makeup simply starts at 50%. The 5% floor exists because a deposit of zero cannot be charged.

Do I need a catalog before I send a proposal?

Yes. Creating a proposal is blocked until at least one catalog is saved: opening New quote without one sends you to Settings first. The rule exists so a client never sees placeholder prices. One saved catalog is also a requirement for publishing your booking page.

Changing your prices

Your booking page uses new numbers as soon as you save them. Proposals already created keep the quote and the contract they were created with, so a price change never alters a document a client already has. To offer an existing client the new price, create a new proposal for them.

Removing a catalog

Each catalog has a Delete this catalog button in Settings, and BookNox asks you to confirm because the removal cannot be undone. Your booking page stops offering that industry, and proposals already created are not affected. Removing your last catalog takes your page offline and blocks new proposals until you add one again.